SJCISD Guidelines for Competitive Bids

Each year the State of Michigan Department of Education defines what expenditures for remodeling, procurement of supplies, materials, and equipment must be competitively bid by school districts. This area will have an increase in the base that corresponds with increases in the Consumer Price Index. For the 2022-2023 fiscal year, all construction, renovation, repair, and remodeling expenditures that exceeded $28,048 and all supplies, materials, and equipment expenditures that exceeded $28,048 were required to be competitively bid.

How Competitive Bids Work

When an item is competitively bid, a Request for Proposal is created that includes detailed bid specifications and deadline to submit a proposal. Proposal request forms are available at the SJCISD Business Office and the RFP is advertised in the local newspaper and posted on the SJCISD and State of Michigan web site.

The SJCISD policy for purchases under the limits set by the State of Michigan Department of Education is as follows:

For purchases expected to cost less than $1,000, SJCISD staff exercised diligence in attempting to locate the best available value. For purchases over $1,000, generally quotations were obtained from at least three vendors. Whenever possible, local vendors were given an opportunity to provide a price quotation.

All Contracts were signed by Teresa Belote, Superintendent, on behalf of the St. Joseph County ISD.

1 This service did not have to be competitively bid but SJCISD did bid to ensure the best interest rate.

2 This service did not have to be competitively bid due to the nature of the service.

ISD Annual Report - Contract Page